Executive Assistant & Events Coordinator

Location

Madrid, Spain

About Us

Zelestra (formerly Solarpack) is a multinational platform fully focused on multi-technology renewables with a vertically integrated business model focused large-scale renewable projects in rapidly growing markets across Europe, North America, Latin America, Asia, and Africa.

Headquartered in Spain, Zelestra has more than 1.000 employees worldwide and is backed by EQT, one of three largest funds in the world with $200B in assets.

At Zelestra we aim to be a solid and solvent company, capable of executing quality and valuable projects for the society and the environment.

Therefore, we maintain a firm commitment to contribute directly to the social development of the communities and markets in which we operate, not only through the creation of economic value, but also through the generation of quality employment and through the social projects we promote.

Our purpose is to change the world by making decarbonization a reality for our partners.

Mission

Provide executive, organizational, and communications support to the Country Manager and the Senior Leadership Team (SLT) of Zelestra Spain, facilitating daily operations, optimizing time management, and ensuring a professional institutional presence at strategic industry events. This role is key to enhancing the efficiency and visibility of the Business Unit within Zelestra's global structure. 

Responsibilities

• Coordinate and prioritize the Country Manager’s agenda, ensuring alignment with strategic objectives and smooth decision-making.

• Prepare executive documentation, presentations, and key reports for internal committees, global corporate meetings, and stakeholder engagements.

• Manage Zelestra Spain’s attendance and representation at renewable energy sector events (Energyear, APPA, UNEF, etc.), including logistics, speeches, and follow-up.

• Act as the operational and communication liaison between Zelestra Spain’s Management and the group’s corporate areas (talent, legal, communications, etc.).

• Oversee and coordinate travel, international meetings, and visits from global executives to Spain, handling every logistical and protocol detail.

• Draft and review institutional communications and key messages from the Country Manager, maintaining a tone consistent with Zelestra’s brand and culture.

• Support the organization of internal events (quarterly meetings, leadership forums, team gatherings) focusing on experience and cohesion.

• Manage sensitive and strategic information with absolute confidentiality and professionalism.

Job Requirements

• Academic Background: University degree in Communication, International Relations, Business Administration (ADE), Protocol, or a related field. Postgraduate or executive management training is a plus.

• Professional Experience: At least 5 years as an Executive Assistant or similar role, supporting senior management profiles in multinational environments or strategic sectors.

• Key Competencies:

  • Very high level of Spanish and English (spoken and written).

  • Valuable technical skills: SAP, Concur.

  • Planning, organization, and attention to detail.

  • Executive communication and institutional writing.

  • High degree of autonomy, initiative, and judgment.

  • Ability to engage cross-functionally and in multicultural settings.

  • Discretion, reliability, and adaptability in demanding environments. Familiarity with the energy or infrastructure sector, with sensitivity to sustainability and the energy transition.

What we offer

• Career opportunities and professional development in a growing multinational company with a team highly qualified.
• Permanent contract.
• Flexible compensation.
• Full working day.
• Remote work 2 days a week.
• Half working day in August.

Zelestra celebrates the diversity of thought and experience that comes from a variety of backgrounds including, but not limited to, gender, age, ethnicity, …Our mission is to contribute to a more just and equitable society.

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